Registration Information

New for 2021: Ride and Other Event Registration

As of mid-winter 2021, it appears that Alberta’s Public Health Mandatory Measures and Guidelines will remain into the 2021 riding season, including a maximum number of participants (cap) for an outdoor activity. To offer events which comply and are safe for members, EBTC is introducing on-line registration. This service is from Karelo, already used for membership registration but with a simpler form for day rides or other events.

Questions and Answers for Members

The Q & As below about on-line registration were drafted in mid-winter 2021. They will be updated with changes to Public Health directions, and questions from members.
Also, please become familiar with the EBTC Covid 19 Ride Protocols for Members here. EBTC members are expected to self-manage for the safety of all participants – before the ride, at ride start in a parking lot, at rest stops, and upon return at ride end.

How do I register?

Choose the ride that interests you in the Calendar of Events on Bikeclub.ca, and click on the link. The link will take you to Karelo. Enter your Karelo log-in (used for membership registration) and fill out the simple on-line form.How will I know my event registration status? Karelo will e-mail that you are registered. (Karelo e-mails are generated automatically and sent on behalf of EBTC)

Do I have to register for every ride of interest at season start, before they are filled to the cap?

Rides will not be filled at season start as members can only register for rides ‘open’ for registration. EBTC will ‘open’ rides 6 days before weekly rides and 2 weeks before once-in-season rides, in both cases at 9:00 a.m. The links in the Calendar of Events will then take you to Karelo to register. Note: the cap on registrants for rides will be updated by EBTC during the riding season as Public Health direction evolves.

Can I register for another person when I register for myself?

The on-line form in Karelo lets you register for other EBTC members, whether family or friend, as well as yourself. If you registered for someone else, you will receive the Karelo e-mail and are responsible for informing them.

Can I cancel my registration? What if I can't make the ride?

You can cancel your registration in Karelo. Also, please cancel if you can’t make a ride, giving another member a chance to ride, and updating the list of participants for the ride leader.
Also, if you registered for yourself and another member, you can remove one person or cancel the entire registration.
How will I know my event registration status?
Karelo will e-mail that you cancelled.
If you registered for someone else and cancel, you will receive the Karelo e-mail and are responsible for informing them.

Will there be a waitlist for a ride that has reached the cap?

You can register and be waitlisted in Karelo if a ride is full. Waitlisted members will be moved to the ride if/as cancellations occur, in order of their registration.
With a long waitlist, the ride leader may offer waitlisted members a 2nd ride, departing earlier/later to keep the groups apart.
If you waitlisted yourself and someone else but only one spot is available, one member can ride, or you can cancel in Karelo.
How will I know my event registration status?
Karelo will e-mail about your waitlist and ride status.
The rider leader will email with details if a 2nd group ride is organized.
If you waitlisted someone else, you are responsible for informing them of the waitlist and ride status.

Will I still have to sign-in on paper at a ride?

On-line registration replaces the paper sign-in sheet at a ride. Ride leaders will have a list of registered participants from Karelo for attendance purposes.

Will all rides be limited to the Public Health cap?

The Public Health cap will establish the maximum number of participants in an outdoor activity. The option will exist to set a lower limit, e.g., based on ride characteristics and group size preference of the Ride Leader.

What if I show up but haven’t registered for the ride?

If the ride is full, the ride leader will advise that you cannot ride with the EBTC group as the Public Health cap will be exceeded.
However, if the ride is not full, the ride leader may ask you to register on your mobile phone so that you can participate.

How do I contact EBTC with a question about ride registration?

Send an email to Bikeclub.ca if you have any Karelo questions or need help.
Go to EBTC contact Page to submit any other questions for the Club.